AFA Integrated Management Information System (Trial)

The Authority is the successor of former regulatory institutions in the sector that were merged into Directorates under the Authority, with the commencement of Crops Act, 2013 on 1st August 2014 , including Coffee Board of Kenya, Kenya Sugar Board, Tea Board of Kenya, Coconut Development Authority, Cotton Development Authority, Sisal Board of Kenya, Pyrethrum Board of Kenya, Horticultural Crops Development Authority.

The Directorates:

  • Coffee Directorate
  • Tea Directorate
  • Sugar Directorate
  • Horticultural Crops Directorate
  • Fiber Crops Directorate
  • Nuts and Oil Crops Directorate
  • Miraa, Pyrethrum and Industrial Crops Directorate
  • Food Directorate

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS)

AFA IMIS System is a project by AFA for the automation of the AFA’s business process.

The role of the system is to enable traders importing and exporting crops acquire regulatory documents from remote locations and at their convenience without having to visit the agency.
The system has integrated the 8 directorates under AFA and will facilitate the achievement of efficiency gains and as well integrate to the Kenya National Electronic Single Window System, the National Payment Gateway and other applications as may be appropriate to provide an online platform for stakeholder interaction with AFA.

AFA IMIS will achieve the below:

  • Automate business processes of 8 directorates under AFA to:
    • Reduce the cycle time to issuing regulatory documents from the respective directorates
    • Enable capturing of all requisite inspection information on the platform
    • Inform the stakeholders on the status of their applications on the system
    • Reduce the complexity of the payments process by integrating to a payment gateway
    • Facilitate online availability of data to the stakeholders
    • Ensure the accurate and efficient capture of applications by limiting tampering of data by putting controls in the system
  • Enable traders importing and exporting crops acquire regulatory documents from remote locations and at their convenience without having to visit the agency
  • Enable AFA to realize full efficiency gains
  • Prepare AFA for integration to the Kenya National Electronic Single Window System, the National Payment Gateway and other applications as may be appropriate
  • Reduce administrative cost and time by eliminating paperwork through automated data collection
  • Increased transparency through built in audit trail reports and analytics
  • Enable traceability of agricultural produce to the farm of origin through the use of GIS
  • Improved Time to make decisions through intelligent market reporting tools